Executive assistant

 

Overview

We are currently looking for a professional who will support the Company’s CEO and secondarily the Executive Team (ET) in their daily operations. The successful candidate will be responsible for coordinating executive support services to ensure efforts are organized and seamless. The successful individual will be responsible for leveraging their experience in two major groups of tasks.


Responsibilites

Supporting the growth of the company

Conduct business analysis for internal projects

Prepare regular and special business reports

Creating presentations for various purposes

Provide suggestions for process improvements and office efficiencies

Support with organisation of events including coordinating agendas, sending invitations, confirming logistics, catering,

Supporting the work of the Executive Team

Responsible for managing global communication and regular meetings/conference calls, including coordination of schedules and the distribution of materials/messaging.

Extensive Diary Management daily management of scheduling & rescheduling appointments, communicating to attendees, maintaining a flexible approach to changing schedules, ensuring appointments are met.

Coordinate all travel logistics including flight, hotel, car and rail.

Manage T&E budget and submission of expense reports.

Act as support for all members of the Executive Team, assisting with documents, special projects, budgets, hospitality and travel arrangements

Assist CEO with personal duties such as hospitality, booking appointments, running reasonable and appropriate errand

Provide cover to other team members and executives when required.


Requirements

Will have extensive previous experience of working as an EA to senior level Management within creative or marketing industries

Have a personal interest in both the fashion and creative industry

Excellent communication and interpersonal skills

Highly computer literate, with strong skills in PowerPoint and Outlook, as well as Word and Excel, G Suite and Slack

Demonstrate professionalism and a high degree of confidentiality

Creative-thinker with a solutions-orientated approach

Ability to be very flexible and to re-prioritize near-term assignments

Exceptional organisational skills

Able to establish and build partnerships at senior management level

Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment.

Ability to act quickly to last minute requests and changes  and able to work autonomously