We are currently looking for a professional who will support the Company’s CEO and secondarily the Executive Team (ET) in their daily operations. The successful candidate will be responsible for coordinating executive support services to ensure efforts are organized and seamless. The successful individual will be responsible for leveraging their experience in two major groups of tasks.
Supporting the growth of the company
Conduct business analysis for internal projects
Prepare regular and special business reports
Creating presentations for various purposes
Provide suggestions for process improvements and office efficiencies
Support with organisation of events including coordinating agendas, sending invitations, confirming logistics, catering,
Supporting the work of the Executive Team
Responsible for managing global communication and regular meetings/conference calls, including coordination of schedules and the distribution of materials/messaging.
Extensive Diary Management daily management of scheduling & rescheduling appointments, communicating to attendees, maintaining a flexible approach to changing schedules, ensuring appointments are met.
Coordinate all travel logistics including flight, hotel, car and rail.
Manage T&E budget and submission of expense reports.
Act as support for all members of the Executive Team, assisting with documents, special projects, budgets, hospitality and travel arrangements
Assist CEO with personal duties such as hospitality, booking appointments, running reasonable and appropriate errand
Provide cover to other team members and executives when required.
Will have extensive previous experience of working as an EA to senior level Management within creative or marketing industries
Have a personal interest in both the fashion and creative industry
Excellent communication and interpersonal skills
Highly computer literate, with strong skills in PowerPoint and Outlook, as well as Word and Excel, G Suite and Slack
Demonstrate professionalism and a high degree of confidentiality
Creative-thinker with a solutions-orientated approach
Ability to be very flexible and to re-prioritize near-term assignments
Exceptional organisational skills
Able to establish and build partnerships at senior management level
Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment.
Ability to act quickly to last minute requests and changes and able to work autonomously